Job Title: Accounts Payable Consultant

Position Overview: The Accounts Payable (AP) Consultant will be responsible for managing all aspects of the accounts payable function within our corporate finance department. This individual will ensure that invoices and expenses are processed accurately and efficiently, while maintaining compliance with company policies and regulatory requirements. The AP Consultant will play a key role in optimizing processes, enhancing controls, and contributing to the success of our finance team.

Key Responsibilities:

Invoice Processing: Receive, review, and process invoices in a timely and accurate manner. Ensure appropriate approvals and coding are obtained for all invoices.

Vendor Management: Maintain vendor records, including contact information, payment terms, and tax documentation. Build and maintain positive relationships with vendors to resolve issues and ensure timely payments.

Expense Reporting: Process employee expense reports, verifying compliance with company policies and reconciling expenses with receipts and approvals.

Payments Processing: Prepare and process payments via various methods, including checks, ACH, and wire transfers. Ensure payments are properly authorized and in compliance with internal controls.

Month-End Close: Assist with month-end closing activities, including reconciling accounts payable sub-ledger to the general ledger, preparing accruals, and generating reports. Assist with 1099 prep at year-end.  Every quarter reach out to vendors for quarterly reconciliation.  

Compliance and Reporting: Ensure compliance with regulatory requirements and internal policies, including tax regulations and Sarbanes-Oxley (SOX) controls. Prepare reports and provide documentation for internal and external audits.

Process Improvement: Identify opportunities to streamline processes, improve efficiency, and enhance controls within the accounts payable function. Implement best practices and automation where applicable.

Training and Support: Provide training and support to staff on accounts payable processes, systems, and best practices.

Cross-Functional Collaboration: Collaborate with other departments, such as procurement, treasury, and accounting, to resolve issues and improve processes related to accounts payable.